Manage Roles, Users and Groups

Role-based Page Management

Villanova provides distributed editorial controls for building composable applications. With editing privileges based on roles and groups, a user only sees the application pages they're given access to when they log in. Users are assigned roles and groups based on group ownership so teams can manage portions of the application that belong to them.

This tutorial demonstrates how to grant editorial access to a particular page in an application.

To add controls to micro frontends and/or microservices, see the Role Based Access Controls for Micro Frontends & Microservices tutorial.

1. Create a Role

This role will have access to edit, delete, and create pages. Users are assigned roles and then added to groups who own the pages of an application.

1. Log in to your Villanova App Builder.
2. Go to Users→ Roles in the left navigation menu.
3. Click Add to create a new role.
4. Enter a name and code.
5. Turn ON the following selections under Permissions: Content Editing, Access to Administration Area and Operations on Pages.
6. Click Save.

2. Create a Group

1. Go to Users→ Group from the left navigation menu.
2. Click Add to create a new group who will manage a subsection of the application.
3. Enter a name and code. Click Save

3. Add a New User, assign role and group

1. From the left navigation menu, go to Users→ Management.
2. Click Add to create a new user.
3. Enter a Username and Password. Select the default Profile Type and Status: ON.
4. Click Save. The user account will appear with Status: Expired Password until the first time they log in and reset their password. To change this status or add an email, go to Edit from the Actions menu of the User account.
5. For the new user, select Manage Authorization for: USERNAME under the Actions column.
6. Select Add new Authorization and choose the User Group and User Role created in the previous steps. Click Add.
7. Click Save.

4. Create a New Page and Assign Owner Group

1. Go to Pages→ Management from the left navigation menu.
2. Click Add to create a new page.
3. Add Title, Code and other fields as appropriate. See Page Management for more details.
4. Under the Page groups heading, choose the Owner group who should have editing privileges to this page. If Free Access is chosen, everyone can view this page and users with access to the App Builder can edit the page.
5. Click Save.

When the new user logs in, they will only have access to the pages for which they are part of the authorized Owner Group.

Existing Page Assignment

If you need to assign editorial access to existing pages, add the user to the current Owner Group for the page in the User Management section. If a new group was added, go to Pages → Management, and select Edit under the Actions drop-down menu to reassign Owner group for each page.